Nchotou Hilton NdimuanguMonitoring and Evaluation 101

Monitoring and Evaluation (M&E) are two of the most critical elements in project management. A good proposal which is well written is not complete without a monitoring and evaluation Plan. Monitoring and Evaluation are then used together to manage projects, but they are two distinct components of the project though they intersect with each other. When you systematically track, project implement, success toward the project objectives and external factors affecting the project, which could be new opportunities or risk, you are monitoring the project. Evaluation on the other side occurs when you bring together data from monitoring and finding from other research to access the effectiveness or the likely effectiveness of the project toward an intended outcome. Monitoring is a procedure in project management that occur regularly depending on the need to guide the project toward its intended outcome while Evaluation occurs within a particular time-bound which could be Quarterly, Midterm or post project. Three elements that unite the two words are efficiency, effectiveness and impact. During project monitoring, sub-evaluation occurs, leading to what is known in M&E as formative evaluation because the intended aim of such evaluation is mainly to keep forming the project as it is being implemented to maintain or modify its original shape. The combination of all the sub-evaluation in the life of a project to assess the likely outcome or output of a project is what is known as summative evaluation. The monitoring and evaluation of a particular project should begin right from the very first day of the project implementation. An M&E plan is the diagrammatic representation of your project which defined your indicators necessary for the measurement of the project outcome. Indicators are basically quantitative or qualitative factors or variables which are simple and can reliably measure the outcome of your project. The following elements define and indicators namely: Validity, reliability, specificity sensitivity, and operationality.